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Firms | Certificates of Authorization

Certificate of Authorization Renewal July 1, 2016 – June 30, 2018

The renewal notices for the 2016-2017 Certificate of Authorization will be mail the week of the May 1, 2016.

The renewal packet including the instructions, the renewal application, and the Affidavit of Responsibility are now available. They can be mailed to the Board for regular renewal any time between now and June 30, 2016. Any application mailed after June 30, 2016 will be considered late.

You do not need your mailed 2016-2017 Certificate of Authorization renewal notice from the Board in order to complete and submit your renewal application. Notices are sent just as a reminder that it is time to renew.

Please ensure you download and read all three (3) packets: Form 3010 Instructions, Form 3011-R Renewal Application, and Form 3012 Affidavit of Responsibility. Incomplete applications will be returned.

New Certificate of Authorization Application

Any company providing, or offering to provide, engineering or surveying services in Ohio needs a Certificate of Authorization (COA) from the State Board of Registration for Professional Engineers and Surveyors. You can find the legal requirements in Ohio R.C. section 4733.16 and Ohio A.C. section 4733-39.

                Certificate of Authorization FAQ

                Firms – Sole Proprietorships information

               Certificate of Authorization Application Packet

Completed Certificate of Authorization applications with fee must be received no later than a minimum of 7 days before a regularly scheduled board meeting in order to be considered for approval at that meeting.

Go to Calendar | Meetings | Events page 

The Certificate of Authorization application requires that names and addresses of all owners of the company be included with the application — a list of officers will not suffice. If an owner is an officer, please state that. In addition, if the company is owned by another corporation, you must list the ownership of that company. For example: “ABC LCC is owned by ABC, Inc. which is a publicly traded company,” or list the owners of said company.

If the company is employee-owned, you must state that and include the names and addresses of the individual owners. If the ownership information is not included, the application will be returned as incomplete.

Name Change, Adding DBA, Adding Additional Service, Reinstatement

Download Certificate of Authorization Application packet (Rev. 09/2014) 7-PAGE PDF 

New, name change, adding DBA, additional service or reinstatement filing fee: $50.00

Filing instructions are included with the downloaded application packet.

Please note that all applications, except New, require your company’s 5-digit Certificate of Authorization license number which you can find on your current license, or on our License Lookup page.

Firms | Ohio Secretary of State Information

Ohio Secretary of State Charter or Registration Number Required

Ohio Revised Code Chapter 4733 requires that your firm must have an active Ohio Secretary of State charter or registration number in order to complete a Certificate of Authorization. You can search Ohio’s Secretary of State website to find your firm's charter or registration number (Entity Number on SOS look up results).

From the Ohio Secretary of State Website

“Anyone who is planning to do business within the state of Ohio, using a name other than their own personal name, must register with our office… This applies to companies in Ohio and companies in other states or countries wishing to do business in the state of Ohio. Companies outside the state of Ohio often have to include a Certificate of Good Standing from their home state’s Secretary of State or registering authority to accompany their filing.”

Not Renewing?

You must notify the Board in writing within 30 days if your company no longer offers professional engineering or surveying services in Ohio and does not wish to renew a Certificate of Authorization.