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Firms | Certificates of Authorization

Certificate of Authorization Renewal

July 1, 2016 – June 30, 2018

Company Certificate of Authorization renewals are due no later than June 30, 2016. Any renewal submitted after June 30, 2016 will be considered late and will required the form 3011-L for late renewals as well as a fee increase of 50% for an late renewal fee of $75.00.

The Board has been returning more than 50% of all Certificate of Authorization applications due to missing or incorrect information. Applications returned to companies that are not received back by the Board on or before June 30, 2016 will be considered late and required the late payment of $75.00 ($50.00 renewal fee + $25.00 late charge). The Ohio Board is not responsible for applications submitted late due to oversight or returned applications.

The renewal packet including the instructions, the renewal application, and the Affidavit of Responsibility are now available. They can be mailed to the Board for regular renewal any time between now and June 30, 2016. Any application mailed after June 30, 2016 will be considered late.

Please ensure you download and read all three (3) packets: Form 3010 Instructions, Form 3011-R Renewal Application, and Form 3012 Affidavit of Responsibility. Incomplete applications will be returned.  

Form 3010 Certificate of Authorization Instructions

Form 3011-R Certificate of Authorization Renewal       PLEASE REVIEW APPLICATION BEFORE SUBMITTING. INCOMPLETE OR APPLICATIONS WITH INCORRECT INFORMATION WILL BE RETURNED.

Form 3011-L Certificate of Authorization Late Renewal          PLEASE REVIEW APPLICATION BEFORE SUBMITTING. INCOMPLETE OR APPLICATIONS WITH INCORRECT INFORMATION WILL BE RETURNED.

Form 3012 Affidavit of Responsibility  

New Certificate of Authorization Application

Any company providing, or offering to provide, engineering or surveying services in Ohio needs a Certificate of Authorization (COA) from the State Board of Registration for Professional Engineers and Surveyors. You can find the legal requirements in Ohio R.C. section 4733.16 and Ohio A.C. section 4733-39.

Certificate of Authorization FAQ

Firms – Sole Proprietorships information

Certificate of Authorization Application Packet

Additional Affidavit of Responsibility Form 3012

Completed Certificate of Authorization applications with fee must be received no later than a minimum of 7 days before a regularly scheduled board meeting in order to be considered for approval at that meeting.

The Certificate of Authorization application requires that names and addresses of all owners of the company be included with the application — a list of officers will not suffice. If an owner is an officer, please state that. In addition, if the company is owned by another corporation, you must list the ownership of that company. For example: “ABC LCC is owned by ABC, Inc. which is a publicly traded company,” or list the owners of said company.

If the company is employee-owned, you must state that and include the names and addresses of the individual owners. If the ownership information is not included, the application will be returned as incomplete.

 

Name Change, Adding DBA, Adding Additional Service, Reinstatement

Certificate of Authorization Application  

Additional Affidavit of Responsibility Form 3012

New, name change, adding DBA, additional service or reinstatement filing fee: $50.00

Filing instructions are included with the downloaded application packet.

Please note that all applications, except New, require your company’s 5-digit Certificate of Authorization license number which you can find on your current license, or on our License Lookup page.

Firms | Ohio Secretary of State Information

Ohio Secretary of State Charter or Registration Number Required

Ohio Revised Code Chapter 4733 requires that your firm must have an active Ohio Secretary of State charter or registration number in order to complete a Certificate of Authorization. You can search Ohio’s Secretary of State website to find your firm's charter or registration number (Entity Number on SOS look up results).

From the Ohio Secretary of State Website

“Anyone who is planning to do business within the state of Ohio, using a name other than their own personal name, must register with our office… This applies to companies in Ohio and companies in other states or countries wishing to do business in the state of Ohio. Companies outside the state of Ohio often have to include a Certificate of Good Standing from their home state’s Secretary of State or registering authority to accompany their filing.”

Not Renewing?

You must notify the Board in writing within 30 days if your company no longer offers professional engineering or surveying services in Ohio and does not wish to renew a Certificate of Authorization.